Please read through the information below and complete the form at the bottom of the page to request a rental application.
INSURANCE INFORMATION: Failure to provide insurance that meets the attached requirements will result in the event being cancelled. Certificate of Insurance for the day of the event is required and must be received 5 days prior to the event. Certificates can be obtained from your individual insurance agent as a rider to your policy. Coverage must be for $1,000,000 liability and $10,000 per person medical coverage. The Windsong Sonoma HOA and Grapevine Property Services LLC must be named as Also Insured on the policy.
INSURANCE ADVICE: We advise residents to start with their personal insurance agent and company first. If unable to pull a policy together with personal agent then look in to a one day event insurance policy externally. Recent insurance policies have been in the +/- $300 range.
GENERAL INFORMATION: The Clubhouse is available for owners (who are in good standing) to rent for private (no open to the public) events.
The building is designed to be utilized for family parties and family events. No usage for exercise or movement classes/events; including (*but not limited to*) yoga, line-dancing and other fitness instruction.
Tenants may rent the facility with proof of owner consent on the signed application.
The clubhouse must be clean and event completed by 9pm. Rental of the clubhouse does not include usage of the pool deck, gym or community charcoal BBQ area. The pool door is alarmed to prevent exiting to the pool deck. On the day of your event, the key-fob for the Clubhouse can be used after 7am to enter the building.
SCHEDULING: Dates are available on a first come first serve basis. Use of Clubhouse facilities can be denied by the Board based off of scheduling conflicts and other related issues.
Windsong Sonoma is not responsible for lost costs associated with cancelled events under any circumstances. Any event that does not match the described event will be cancelled.
Rental: $60/day, deposit: returnable $250/event, full insurance information will be provided after completing the attached form.
Please complete the form below to obtain an application – thank you!
Please complete the form below to request a rental application: